Monthly
€125per project per month
Pay for each month separately.
Choose monthlyAll the work on one drawing.
WorkPilot shows on the plan or map where each job is happening, who is doing it and when it will be done. Project manager, subcontractors, supervisor and client see the same picture, each in their own view.
The demo opens in your browser, no account needed.
The project manager sees every job on the floor, a subcontractor sees their own. More about Construction
The client sees the jobs in their house and picks a time that suits them. More about Homes
Flats, equipment and maintenance work on the same plan. More about Property
A district map with areas and paths as zones. More about Landscaping
Drawing, schedule and paperwork in one place
Everything that happens on site is tied to a job, and every job is tied to a place on the plan.
Each job sits on the plan where it is done
Upload a floor plan, site plan or map (PDF, JPG or PNG). Draw each job’s area as a rectangle, polygon or line. Every work type has its own colour, flats and rooms get names, and you can add radiators, doors, cameras, bins and fences to the plan.
The schedule and the plan show the same day
The Gantt chart shows which job runs when. Pick a day and the plan shows what is being done that day. Stoppages, work waiting for review, unapproved acts and unreturned rental equipment show at the top of the page.
The work card holds everything about one job
Who does it, quantity, budget, deliveries and rentals, acts, photos, remarks and the full history of who did what and when. When the job is finished, the contractor marks it done and the manager accepts it or sends it back with a reason.
From budget to payment certificate
Import the budget from Excel. In the cost table you mark how much is done, and the payment certificate works out previously certified amounts, this certificate and the contract remainder. Only the project manager sees actual costs.
Site diary and acts
Site diary entries fill in from the schedule, working time and weather, and the owner’s supervisor approves each day. Covered work acts, installation acts and other acts travel with the work card. Download the PDF and upload the file signed with DigiDoc.
Everyone sees their part
Project manager, site manager, subcontractor, worker, supervisor and client. A subcontractor sees their own jobs in full and only the name and dates of other jobs. A client sees their flat or house, the job times and the proposals sent to them.
Also included
- On the phoneWorks in the phone’s browser, nothing to install.
- Working timeStart and stop from the phone. Monthly hours per person, approved by the manager.
- MeetingsMinutes with items, owners and due dates. Send them to attendees as a PDF.
- Safety and qualityInspection checklists, briefings and hazard reports with photos.
- MaterialsA materials register with declarations of performance.
- Deliveries and rentalsOrdered, on the way, delivered or late. Unreturned rental equipment shows in red.
- Weekly planThe site manager’s week per job. In the site diary you strike out what was not done.
- Letters to clientsTemplates and attachments. Each letter is translated into the client’s language.
- TV viewPlan and schedule on the office wall, updating by itself.
- Handover packageSite diary, acts and documents in one ZIP file.
- Three languagesThe interface is in Estonian, Russian and English.
- Always currentWhen someone else changes something, the page updates by itself.
Four versions, one program
Every version has every feature and the same price. The version tells you where to start.
WorkPilot Construction
For main contractors and project managers. Floor plans, budget, acts and site diary.
More about ConstructionWorkPilot Homes
For house builders. The client has their own view, proposals in their language.
More about HomesWorkPilot Property
For property managers. Flats, equipment, maintenance firms and residents.
More about PropertyWorkPilot Landscaping
For landscaping firms. Map, areas, crews on the phone and working time.
More about LandscapingVideos
See how it works
The videos show real clicks in the demo project. There is no sound, and the on-screen explanations are in Estonian.
Tutorial: all of WorkPilot
9:07Sign-in, schedule and drawings, work cards, site diary, working time, budget, payment certificates, deliveries, acts, meetings, safety, clients and each party’s view.
From budget to payment certificate
2:33The project manager updates the completed quantity in the cost table, ticks the lines for the payment certificate and uses the reserve. The certified amount and contract remainder update by themselves.
From a remark to an approved act
2:39The supervisor adds a remark to the work and requests a covered work act. The subcontractor fills in and submits the act, and the supervisor approves it.
When the work is not accepted at once
1:58The subcontractor marks the work as done, and the supervisor sends it back with a reason and a new deadline. After the fix the work is accepted, and the whole course stays in the work card’s history.
The planned time does not suit the client
1:23The subcontractor offers alternative times, the client picks one that suits them, and the subcontractor sees the choice at once.
Pricing
Pay per project, not per person
One price per project per month. Add as many workers, subcontractors, supervisors and clients as you need.
6 months
€108per project per month
€648 up front, you save €102.
Choose 6 months12 months
€99per project per month
€1,188 up front, you save €312.
Choose 12 monthsIn every plan
- Unlimited users per project
- Every feature and all four versions
- Drawings, documents and photos with the project
- Exports as PDF, CSV and ZIP
Prices exclude VAT.
Questions
What counts as one project?
One site you manage: a construction site, a house, a managed building or a landscaped area. A project can have several floors, plans and maps.
Do workers and subcontractors cost extra?
No. Everyone in the project is included in the price and there is no limit: project managers, site managers, subcontractors, workers, supervisors and clients.
Can I try it first?
Yes. The demo project opens in your browser without an account. In the demo you can switch views (project manager, subcontractor, supervisor, client) and click through everything. Nothing is saved.
Does it work on a phone?
Yes, in the phone’s browser. There is no app to install. Workers start and stop their working time there and add photos and remarks.
What languages is WorkPilot in?
The interface is in Estonian, Russian and English, and everyone picks their own. The site diary, acts and other PDFs are in Estonian.
How do I get my data at the end of a project?
The handover package gives you the site diary, acts and documents in one ZIP file. Tables can also be downloaded as CSV.
Ordering
Order WorkPilot
Tell us which project you are starting with. We reply by email and open the project.