WorkPilot Construction

The construction site on the drawing.

For main contractors and project managers: jobs on floor plans, schedule, subcontractors and supervision in one place. The site diary, acts and payment certificates come from the same data.

Try the demo See pricing

The demo opens in your browser, no account needed.

The project manager sees every job on the floor, a subcontractor sees their own.

How a project runs

1 / 6
Drawings and budget in
Upload floor plans as PDF and the budget from Excel. Link budget sections to work cards.
2 / 6
Jobs on the plan and schedule
Draw each job’s zone and set the dates. The work type sets the colour, and the Gantt chart and plan show the same day.
3 / 6
Invite the parties
Invite subcontractors, the site manager and the supervisor by email. Workers can also sign in with an 8-digit code, no email needed.
4 / 6
On site
Remarks, photos and warnings go to the right place on the plan. The supervisor requests an act, the subcontractor fills it in and the supervisor approves it.
5 / 6
At the end of the month
Mark completed quantities in the cost table and draw up the payment certificate. The site diary’s monthly PDF is one click.
6 / 6
Site finished
The handover package gives you the site diary, acts and documents in one ZIP file.

Videos

See how it works

The videos show real clicks in the demo project. There is no sound, and the on-screen explanations are in Estonian.

From budget to payment certificate

2:33

The project manager updates the completed quantity in the cost table, ticks the lines for the payment certificate and uses the reserve. The certified amount and contract remainder update by themselves.

From a remark to an approved act

2:39

The supervisor adds a remark to the work and requests a covered work act. The subcontractor fills in and submits the act, and the supervisor approves it.

When the work is not accepted at once

1:58

The subcontractor marks the work as done, and the supervisor sends it back with a reason and a new deadline. After the fix the work is accepted, and the whole course stays in the work card’s history.

Pricing

Pay per project, not per person

One price per project per month. Add as many workers, subcontractors, supervisors and clients as you need.

Monthly

€125per project per month

Pay for each month separately.

Choose monthly

6 months

€108per project per month

€648 up front, you save €102.

Choose 6 months

12 months

€99per project per month

€1,188 up front, you save €312.

Choose 12 months

In every plan

Unlimited users per project
Every feature and all four versions
Drawings, documents and photos with the project
Exports as PDF, CSV and ZIP

Prices exclude VAT.

Questions

Does the site diary meet Estonian requirements?

The entry fields follow regulation no. 3 of the Minister of Economic Affairs and Infrastructure of 14.02.2020. Signing is done with DigiDoc: download the monthly PDF, sign it and upload the .asice file back to WorkPilot.

What counts as one project?

One site you manage: a construction site, a house, a managed building or a landscaped area. A project can have several floors, plans and maps.

Do workers and subcontractors cost extra?

No. Everyone in the project is included in the price and there is no limit: project managers, site managers, subcontractors, workers, supervisors and clients.

Can I try it first?

Yes. The demo project opens in your browser without an account. In the demo you can switch views (project manager, subcontractor, supervisor, client) and click through everything. Nothing is saved.

Does it work on a phone?

Yes, in the phone’s browser. There is no app to install. Workers start and stop their working time there and add photos and remarks.

What languages is WorkPilot in?

The interface is in Estonian, Russian and English, and everyone picks their own. The site diary, acts and other PDFs are in Estonian.

How do I get my data at the end of a project?

The handover package gives you the site diary, acts and documents in one ZIP file. Tables can also be downloaded as CSV.

Ordering

Order WorkPilot

Tell us which project you are starting with. We reply by email and open the project.

support@sobo.ee

The construction site on the drawing.

How a project runs

Drawings and budget in

Jobs on the plan and schedule

Invite the parties

On site

At the end of the month

Site finished